Crash Course in Spare Parts Management
Crash Course in Spare Parts Management
From Procurement to Delivery and Newbuilding Supply in collaboration with the International Ship Suppliers & Services Association (ISSA) training courses
ISSA EXLCUSIVE TRAINING
Course Description
Spare Parts Management is a practical four-session maritime course designed to provide participants with a complete understanding of the spare-parts supply process — from identifying the need for spare parts and selecting suppliers, through ordering and delivery, to the particular requirements of supplying vessels during newbuilding at a shipyard.
The course examines the role of spare parts in maintaining vessels in operating condition and explores the processes, documentation, responsibilities and coordination required between shipowners, ship managers, suppliers, makers, shipyards and other maritime practitioners.
Participants will progressively follow the spare part through the supply chain, developing an understanding of the relationship between procurement, purchasing, ordering, logistics, delivery and newbuilding supply.
Why Attend:
Spare parts are not simply products that need to be purchased and delivered.
For the maritime industry, the right part must reach the right vessel, at the right time, in the right condition and with the correct documentation.
This course will help participants:
- Understand the complete spare-parts supply process.
- Distinguish between procurement and purchasing.
- Understand how requisitions become formal orders.
- Become familiar with essential purchasing and shipping documents.
- Understand delivery methods and responsibilities.
- Understand the importance of correct packaging and documentation.
- Recognise the impact of ERP and digital procurement systems on suppliers.
- Understand the special requirements of newbuilding supply.
- Recognise the roles of shipowners, ship managers, makers, shipyards and suppliers.
- Appreciate the importance of timing, accuracy and coordination
Note:
Our pre-recorded seminars are the ideal solution for delivering high-quality training to members across the globe. Designed for maximum flexibility, they allow participants to learn at their own pace, anytime and from anywhere. Each session is carefully prepared to ensure clarity, consistency, and professional delivery—providing a reliable, self-paced learning experience without compromising on quality. This format guarantees equal access for all members, making it the most effective and inclusive way to build knowledge and skills worldwide.
By the end of the seminar, participants will be able to:
- Understand the role and importance of spare parts in vessel operations.
- Explain the main stages of the spare-parts procurement and ordering process.
- Identify key documents, delivery methods and logistics requirements involved in spare-parts supply.
- Understand the roles and responsibilities of the key practitioners involved in the spare-parts market.
- Understand the specific requirements and challenges of supplying spare parts during vessel newbuilding.
- Apply principles of timing, accuracy and coordination to the effective supply and delivery of spare parts.
Session 1: The Spare - The Ship - The Market
Session 2: The Spare Parts Procedure - PALCING THE ORDER
Session 3: The Spare Parts - THE DELIVERY
Session 4: Supplying a Vessel with Spare Parts During Newbuilding at a Shipyard
Chelsy Ann Herrera
Chelsy Ann Herrera is recognized as one of the youngest shipping professionals to have rapidly excelled in the maritime industry in the Philippines. From being graduated as a valedictorian to being appointed Sales Director of Limani Supply Group S.L.—headquartered in Madrid, Spain—her career has been shaped by discipline, strategic thinking, and a deep understanding of the maritime supply chain. The Philippine office is managed by her, where a vital bridge is maintained between ship owners, ship managers in Asia, and vessels calling at more than 115 ports across Europe. The company’s ship agency, ship supplies, and other maritime services are represented and promoted by her to clients across Asia. Strong relationships have been built with manning agencies, ship owners, and ship management companies, and multiple contracts and orders have been secured for her previous employers. Clients across the region are regularly engaged, service standards are upheld, and new market opportunities are identified.
Chelsy’s diverse background includes a BS in Physical Therapy and experience as an ESL teacher, which refined her communication skills and ability to connect across cultures. She transitioned to the maritime industry in 2020, attending seminars and training to deepen her sector expertise, and contributed articles for her previous companies’ websites. Beyond her executive responsibilities, The Ship Chandlers Podcast is hosted by her, where insights and trends in maritime supply, logistics, and customer service are shared. Global sales coordination is supported through Limani’s real-time vessel tracking system, new vessel clients are acquired and managed, and participation in maritime exhibitions and trade shows is coordinated. Her contributions have strengthened Limani’s presence in key Asian markets and positioned the company as a trusted maritime supply partner in Europe among Asian clients.
Julie Kallergi is a maritime professional with 14 years of experience in the shipping industry, specialising in ship supply and procurement. She holds a Bachelor of Science in Shipping & Transport from London Metropolitan University, providing a strong academic foundation in shipping, transport and logistics. Her professional experience has included supply-chain management, procurement processes and contract negotiation within the maritime sector.
Julie has developed particular expertise in ship supply and spare-parts management, with experience supporting the efficient sourcing and supply of products and services for the maritime industry. Her professional background with INTRA MARE, a marine sales and naval architecture organisation involved in newbuildings, retrofits, marine trading, spare parts and after-sales technical support, has given her practical exposure to the operational and commercial requirements of the marine supply sector.
As an instructor with the World Maritime Academy, Julie contributes her practical industry knowledge to the Academy’s training in Spare Parts Management, helping participants understand the real-world processes involved in procurement, supply and delivery within the maritime sector.
Dr Konsta has more than 20 years of international experience in maritime and logistics education, designing and managing undergraduate and postgraduate courses, executive education portfolios, professional development and online courses which has been delivered around the globe at the top maritime centres. Her extensive teaching experience has been gained at various organisations, associations, colleges and universities, lecturing on undergraduate courses in shipping, maritime business and related subjects. She has also developed shipping departments and faculties for Colleges and Universities. Her writing experience includes 30 distance learning books, papers in refereed journals and conferences. She has also served as a reviewer for Maritime Policy & Management Journal and she is currently a reviewer for Journal of Traffic and Transportation Engineering.
She is the first woman Course Director at Lloyd’s Maritime Academy and the first woman in Greece serving as the Head of the Shipping, Transport & Logistics Department at a College in Greece (which collaborated with a British University offering shipping and logistics undergraduate and postgraduate courses).
Katerina has obtained her Phd from the University of Plymouth, titled as Maritime Policy and The Success of Nations: The case of the Greek flagged Ocean Shipping, being supervised by Professor Michael Roe and Professor Jingjing Xu. She holds a degree in Maritime Business and Maritime Law from the University of Plymouth (UK). Prior to this she studied Business & Finance at North Hertfordshire College (UK). Her postgraduate studies include International Shipping at the University of Plymouth (UK) and Maritime Studies with International Transport at the University of Piraeus (Greece). She has also obtained University teaching qualifications.
Katerina is a member of the Women’s International Shipping & Trading Association (WISTA), the Hellenic Association of Maritime Economists (HAME), International Maritime Lecturers’ Association (IMLA), the Piraeus Association for Maritime Arbitration (PAMA), Association of Greek Women Scientists, and the Chios Marine Club. Since 2018 she is a member of the Diversity and Inclusion Committee of the International WISTA.
- There are no fixed course start dates. You can start your course ANYTIME, from ANYWHERE adapting the duration of the course to your needs.
- The duration of the seminar is approximately 2 hours approx. plus 2-3 hrs for the optional self assessment questions
- There is a time limit of access to the course of 3 months, in order to fulfill this course starting from the time of your registration.
No prior knowledge or professional background is required. This course is open to all maritime enthusiasts, graduates, and professionals who want to explore procurement in shipping. Whether you’re starting fresh or enhancing your expertise, you can join immediately and learn from the ground up.
This seminar warmly welcomes anyone with a keen interest in the fascinating world of ship supply, whether you're just starting out or seeking to broaden your understanding.
$350.00
100% Online!
Duration: 2 hours approx. to attend the seminar plus 2-3 hrs the optional self assessment questions
Number of modules: 4 Sessions - 15 Presenstions
Fees: $350
Language: English
Course Tools: Self-paced course; Pre-recorded Seminar, Check your Knowledge Quiz Questions and Advance Case Studies (optional to undertake), Extra Resources, 3 Course Instructors, Course Forum, Certification, Course Administrator.
$350.00
100% Online!
Duration: 2 hours approx. to attend the seminar plus 2-3 hrs the optional self assessment questions
Number of modules: 4 Sessions - 15 Presenstions
Fees: $350
Language: English
Course Tools: Self-paced course; Pre-recorded Seminar, Check your Knowledge Quiz Questions and Advance Case Studies (optional to undertake), Extra Resources, 3 Course Instructors, Course Forum, Certification, Course Administrator.
From Procurement to Delivery and Newbuilding Supply in collaboration with the International Ship Suppliers & Services Association (ISSA) training courses
ISSA EXLCUSIVE TRAINING
Course Description
Spare Parts Management is a practical four-session maritime course designed to provide participants with a complete understanding of the spare-parts supply process — from identifying the need for spare parts and selecting suppliers, through ordering and delivery, to the particular requirements of supplying vessels during newbuilding at a shipyard.
The course examines the role of spare parts in maintaining vessels in operating condition and explores the processes, documentation, responsibilities and coordination required between shipowners, ship managers, suppliers, makers, shipyards and other maritime practitioners.
Participants will progressively follow the spare part through the supply chain, developing an understanding of the relationship between procurement, purchasing, ordering, logistics, delivery and newbuilding supply.
Why Attend:
Spare parts are not simply products that need to be purchased and delivered.
For the maritime industry, the right part must reach the right vessel, at the right time, in the right condition and with the correct documentation.
This course will help participants:
- Understand the complete spare-parts supply process.
- Distinguish between procurement and purchasing.
- Understand how requisitions become formal orders.
- Become familiar with essential purchasing and shipping documents.
- Understand delivery methods and responsibilities.
- Understand the importance of correct packaging and documentation.
- Recognise the impact of ERP and digital procurement systems on suppliers.
- Understand the special requirements of newbuilding supply.
- Recognise the roles of shipowners, ship managers, makers, shipyards and suppliers.
- Appreciate the importance of timing, accuracy and coordination
Note:
Our pre-recorded seminars are the ideal solution for delivering high-quality training to members across the globe. Designed for maximum flexibility, they allow participants to learn at their own pace, anytime and from anywhere. Each session is carefully prepared to ensure clarity, consistency, and professional delivery—providing a reliable, self-paced learning experience without compromising on quality. This format guarantees equal access for all members, making it the most effective and inclusive way to build knowledge and skills worldwide.
By the end of the seminar, participants will be able to:
- Understand the role and importance of spare parts in vessel operations.
- Explain the main stages of the spare-parts procurement and ordering process.
- Identify key documents, delivery methods and logistics requirements involved in spare-parts supply.
- Understand the roles and responsibilities of the key practitioners involved in the spare-parts market.
- Understand the specific requirements and challenges of supplying spare parts during vessel newbuilding.
- Apply principles of timing, accuracy and coordination to the effective supply and delivery of spare parts.
Session 1: The Spare - The Ship - The Market
Session 2: The Spare Parts Procedure - PALCING THE ORDER
Session 3: The Spare Parts - THE DELIVERY
Session 4: Supplying a Vessel with Spare Parts During Newbuilding at a Shipyard
Chelsy Ann Herrera
Chelsy Ann Herrera is recognized as one of the youngest shipping professionals to have rapidly excelled in the maritime industry in the Philippines. From being graduated as a valedictorian to being appointed Sales Director of Limani Supply Group S.L.—headquartered in Madrid, Spain—her career has been shaped by discipline, strategic thinking, and a deep understanding of the maritime supply chain. The Philippine office is managed by her, where a vital bridge is maintained between ship owners, ship managers in Asia, and vessels calling at more than 115 ports across Europe. The company’s ship agency, ship supplies, and other maritime services are represented and promoted by her to clients across Asia. Strong relationships have been built with manning agencies, ship owners, and ship management companies, and multiple contracts and orders have been secured for her previous employers. Clients across the region are regularly engaged, service standards are upheld, and new market opportunities are identified.
Chelsy’s diverse background includes a BS in Physical Therapy and experience as an ESL teacher, which refined her communication skills and ability to connect across cultures. She transitioned to the maritime industry in 2020, attending seminars and training to deepen her sector expertise, and contributed articles for her previous companies’ websites. Beyond her executive responsibilities, The Ship Chandlers Podcast is hosted by her, where insights and trends in maritime supply, logistics, and customer service are shared. Global sales coordination is supported through Limani’s real-time vessel tracking system, new vessel clients are acquired and managed, and participation in maritime exhibitions and trade shows is coordinated. Her contributions have strengthened Limani’s presence in key Asian markets and positioned the company as a trusted maritime supply partner in Europe among Asian clients.
Julie Kallergi is a maritime professional with 14 years of experience in the shipping industry, specialising in ship supply and procurement. She holds a Bachelor of Science in Shipping & Transport from London Metropolitan University, providing a strong academic foundation in shipping, transport and logistics. Her professional experience has included supply-chain management, procurement processes and contract negotiation within the maritime sector.
Julie has developed particular expertise in ship supply and spare-parts management, with experience supporting the efficient sourcing and supply of products and services for the maritime industry. Her professional background with INTRA MARE, a marine sales and naval architecture organisation involved in newbuildings, retrofits, marine trading, spare parts and after-sales technical support, has given her practical exposure to the operational and commercial requirements of the marine supply sector.
As an instructor with the World Maritime Academy, Julie contributes her practical industry knowledge to the Academy’s training in Spare Parts Management, helping participants understand the real-world processes involved in procurement, supply and delivery within the maritime sector.
Dr Konsta has more than 20 years of international experience in maritime and logistics education, designing and managing undergraduate and postgraduate courses, executive education portfolios, professional development and online courses which has been delivered around the globe at the top maritime centres. Her extensive teaching experience has been gained at various organisations, associations, colleges and universities, lecturing on undergraduate courses in shipping, maritime business and related subjects. She has also developed shipping departments and faculties for Colleges and Universities. Her writing experience includes 30 distance learning books, papers in refereed journals and conferences. She has also served as a reviewer for Maritime Policy & Management Journal and she is currently a reviewer for Journal of Traffic and Transportation Engineering.
She is the first woman Course Director at Lloyd’s Maritime Academy and the first woman in Greece serving as the Head of the Shipping, Transport & Logistics Department at a College in Greece (which collaborated with a British University offering shipping and logistics undergraduate and postgraduate courses).
Katerina has obtained her Phd from the University of Plymouth, titled as Maritime Policy and The Success of Nations: The case of the Greek flagged Ocean Shipping, being supervised by Professor Michael Roe and Professor Jingjing Xu. She holds a degree in Maritime Business and Maritime Law from the University of Plymouth (UK). Prior to this she studied Business & Finance at North Hertfordshire College (UK). Her postgraduate studies include International Shipping at the University of Plymouth (UK) and Maritime Studies with International Transport at the University of Piraeus (Greece). She has also obtained University teaching qualifications.
Katerina is a member of the Women’s International Shipping & Trading Association (WISTA), the Hellenic Association of Maritime Economists (HAME), International Maritime Lecturers’ Association (IMLA), the Piraeus Association for Maritime Arbitration (PAMA), Association of Greek Women Scientists, and the Chios Marine Club. Since 2018 she is a member of the Diversity and Inclusion Committee of the International WISTA.
- There are no fixed course start dates. You can start your course ANYTIME, from ANYWHERE adapting the duration of the course to your needs.
- The duration of the seminar is approximately 2 hours approx. plus 2-3 hrs for the optional self assessment questions
- There is a time limit of access to the course of 3 months, in order to fulfill this course starting from the time of your registration.
No prior knowledge or professional background is required. This course is open to all maritime enthusiasts, graduates, and professionals who want to explore procurement in shipping. Whether you’re starting fresh or enhancing your expertise, you can join immediately and learn from the ground up.
This seminar warmly welcomes anyone with a keen interest in the fascinating world of ship supply, whether you're just starting out or seeking to broaden your understanding.